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This documentation describes the main processes in the SAP Support Portal.
Customer numbers are assigned by SAP for companies (legal entities). An additional customer number is required, for example, if the site of a new installation differs from the address for your existing customer number. Contact your account manager to request an additional customer number.
The address details or name belonging to a customer number can only be changed by the contracts department responsible or relevant account manager and must match the official/legal status of the company. The address details for a customer number can be viewed in the Installation Data application.
If a customer number is to be deleted/discontinued because, for example, the subsidiary was closed, contact your local SAP contracts department or your account manager. A customer number can only be discontinued if it is not assigned any installations, open contracts, open orders, or open invoices. S-users that were created under the customer number cannot be reassigned to another customer number and are inactive once the customer number is deleted. To prepare for deleting/discontinuing the customer number, you can delete the installations and systems in the Systems & Installations area. If a customer number is only to be removed from the corporate group function, refer to Removing Customer Numbers from the Corporate Group Function.
For value contract customers, SAP provides a corporate group function that allows multiple customer numbers of a corporate group to be grouped together. From a technical perspective, additional customer numbers for the corporate group are assigned to an existing parent company customer number.
This enables S-users with the relevant authorization to access all activated customer numbers and installations of the corporate group and execute all functions in the SAP Support Portal (for example, create cases, request license keys, and perform central S-user management). An exception to this is the Software Download Center, in which you can access only the software that is licensed under your S-user ID's customer number.
The super administrator for the corporate group, who is named by the customer, is granted unrestricted access and can grant authorization to other S-users.
Note that the corporate group function is only intended for companies with multiple associated customer numbers; in other words, only parent companies and subsidiaries with a value contract. In contrast, the corporate group function is not intended for use by partners and their end customers (see KBA 2632518).
Note that the value contract number of all new customer numbers added by means of the corporate group function must be identical. If they are not, the account manager must be contacted so that they can approve activation in writing in the case.
When the corporate group function is activated, the super administrator of the new corporate group receives the maximum authorization from SAP and can therefore access all installations of all customer numbers activated for this group. (This also applies to all installations that are added under an activated customer number following activation of the corporate group function.)
The super administrator of the corporate group is responsible for S-users and the administration of their rights. We recommend that you name at least one additional super administrator, so you always have one available (if someone is on holiday, for example). See also Determining Super Administrators.
Additional customer numbers can also be assigned later to a parent company customer number. For this purpose, the super administrator responsible creates a case using component XX-SER-FORME.
If a customer number is to be removed from the corporate group function, for example, because the participation was sold but the company still exists, proceed as follows:
To request your very first installation, use the installation request form (PDF) which can be downloaded from the Installation Data page. Additional installations can be requested by means of self-service.
A new installation is needed, for example, when another SAP product is purchased that does not belong to the same product group as the products you have previously purchased. For example, if you have previously only used SAP ERP, another installation is required if you purchase SAP CRM. There are no limits to the number of production systems you can have under one installation. If you have any questions about the installation request or you need a test installation, contact your local SAP contracts department.
You can change the name of an installation on the Installation Management page. Select the customer number and choose the required installation number. Here, you can carry out the necessary changes.
To make further changes to the installation, for example, to the technical data (hardware, operating system, database), software recipient, or delivery address, contact your SAP contracts department directly.
It is not possible to reassign installations to another customer number. A new installation must be created under a different customer number, and the one that is no longer required should be deleted. To do this, contact your SAP contracts department.
An installation can only be deleted if all systems under this installation have been deleted (see Deleting Systems). Beforehand, all systems that you wish to keep should be moved to a different installation or the newly created one (see Assigning a System to a Different Installation). Both actions can be carried out as a self-service on the Installation Management page.
The S-user authorizations must be adapted by the (super) administrator so that the previously authorized S-users can still access the installation.
Before you can delete an installation, the following clean-up steps need to be executed in the correct order to avoid any data inconsistencies:
These clean-up activities must be executed before the appropriate installation is deleted. Otherwise, it will no longer be possible to process or confirm open cases, to delete or reassign systems, or to update the authorization profiles of the affected users with the accurate values.
Once an installation has been deleted from the contract, the installation number is no longer displayed in the Installation Management application. If you delete an installation by mistake, this deletion can be reversed by your SAP contracts department.
You can create a new system using the License Key application.
When a license key is requested, a new system is created that is visible in the support applications (for example, in the Get Support application). For solutions that do not require license keys, systems can also be created without a license key.
In change mode, you can edit the system name, maintain technical information, and delete individual license keys. For more information, see Managing License Keys.
Through the System Data application, you can assign systems to a different installation number.
SAP can also help to reassign systems under a different installation number if required. To do this, create a case using the component XX-SER-FORME.
Important: When reassigning systems under a different installation, note the following:
You can delete systems using the System Data application.
Important: When deleting systems, note the following:
You can request permanent and temporary license keys using the License Key application (see also Creating a New System).
You can delete SAP license keys using the License Key application. Call up the system in edit mode. Here, individual keys can be deleted from a system as long as other keys exist. If there is only one license key entry left within a system, it cannot be deleted and the delete icon is no longer displayed (see SAP Note 94998).
A maintenance certificate is required to import support packages. This applies to all SAP products. The maintenance certificate enables the software logistics tools to identify the exact scope of the maintenance agreement and prevents support packages from being downloaded by mistake and being distributed to the wrong systems. You can view and manually extend your maintenance certificates in the License Key application.
With SAP Solution Manager, maintenance certificates for all systems can be extended in an automated process.
In the SAP Software Download Center, you can access all SAP software that is licensed under the customer number of your S-user ID. Which software products an S-user can view depends on the software contract and the customer number the S-user was created under (not on the user's authorizations). Therefore, a software product can only be viewed under a customer number (for all S-users of the customer), if a valid contract was booked under the customer number.
The global download authorization 'Download software' only defines if an S-user is allowed to download software that has been licensed by the S-user's customer number. If the S-user does not have this authorization, he can view — but not download — the software. When software is accessed in the SAP Software Download Center, there are two different scenarios:
1. Customers with one customer number
In this scenario, licenses are always purchased using the customer number. In the SAP Software Download Center, you can access with your S-user ID all the SAP software that is licensed under your customer number.
2. Customers with a license agreement that contains multiple customer numbers (corporate group)
For corporate groups, licenses are usually purchased through a master agreement on the parent company's customer number. In the SAP Software Download Center you only have access to the software included in your master agreement with an S-user, if one of the following applies:
This applies regardless of whether the customer number of your S-user is linked to the parent company's customer number via the corporate functions or not. For more information, please consult your account manager or your SAP contracts department.
For corporate groups, in addition to the global master agreement, individual local license agreements (e.g., test and demo contracts) may exist under a customer number different than the parent company's customer number, if only those S-users belonging to the customer number are to be allowed to download and use the software locally. In this case, only those S-users created for this customer can view — and with the relevant authorization — download the software. S-users created under the parent company's customer number (or another customer number) do not have access to the software included in the individual local license agreement, unless their parent company's customer number (or other customer numbers) include a technical installation that points to the licenses of the individual agreement.
If you are unable to view the products you are looking for in the SAP Software Download Center, despite your S-user having authorization to do so, the contractually agreed-upon license scope should be checked. Please check with your internal contracts or super administrator, under which customer number the software was licensed, and if the correct S-user was selected for the download.
An additional central tool for downloading SAP software is the Maintenance Planner in SAP Solution Manager.
As the customer, you give your account manager the name of a contact person in your company to act as the software recipient. The account manager forwards the information to the relevant SAP contracts department. Together with the contract, the contracts department sends a software download notification ("Download Letter") to the customer, containing the software recipient's S-user access data for the SAP Support Portal and SAP for Me portal. The S-user is automatically allocated with the authorization 'Download Software'
By signing the contract and download letter, the customer confirms receipt of the access data and the electronic delivery of the software via the SAP Software Download Center. Once the contract has been posted and the licensed products released, they are visible in the SAP Software Download Center and can be downloaded with the authorized S-user created under the customer number of the contract. The download letter is issued when the contract is created, and it is delivered with the pre-signed contract, or, in the case of first purchases, it already forms part of the contract. For subsequent purchases relating to an existing contract for products that have already been licensed, a new download letter does not have to be issued.
If the download letter is not signed and returned with the contract (not part of the contract), the software is delivered on a data medium. In this case, contact the relevant contracts department and communicate the delivery address of the software recipient.
If you are supported by an SAP partner, this partner will order the software for you and provide SAP with the name of a contact person who is to receive the software. In this case, the contact person also receives a download letter containing S-user access data and the relevant authorizations for downloading software and must confirm receipt of this access data.